§1 Name and office
- The name of this organization is "German Sepsis Society" (Deutsche Sepsis Gesellschaft e.V.).
- It is to be entered in the register of associations. After registration, the Society will be called "German Sepsis Society" (Deutsche Sepsis Gesellschaft e.V.).
- The society has its office in Jena.
- The fiscal year is the calendar year.
§2 Purpose of the Society
- The German Sepsis Society intends to create the prerequisites which are necessary for efficient, high-quality diagnosis and therapy of patients with sepsis, for rapid and efficient implementation of scientific best evidence into clinical practice and for clinical quality management by linking of basic science with health care.
- This support according to § 2, paragraph 1 is given in such a way that the Society provides financial and material support for tasks which receive inadequate or no public funding.
- Support includes:
a) Support of cooperation between hospitals, academic institutes, and research-based industry with particular focus on the following subjects:
- Improving the diagnosis of sepsis and identification patients at risk,
- Development and evaluation of guidelines for the diagnosis and treatment of sepsis,
- Studies to improve understanding of the pathophysiology of sepsis,
- Epidemiological studies and assessment of the socio-economic burden of sepsis
- Conduct of clinical trials
b) Lobbying for sepsis by targeting funding agencies and health policy makers
c) Increasing awareness of sepsis
d) Educational activities and awards for excellent research results related to the field of sepsis.
§3 Non-profit character
- The German Sepsis Society is a non-profit professional association within the meaning of the section "Tax-privileged purposes" of the tax code.
- The Society acts selflessly; it does not primarily pursue goals in its own economic interest.
- Funds of the society shall be applied solely towards the promotion of the statutory aims of the Society. The members receive no subsidies from the funds of the society. No person shall receive financial benefits for purposes which are alien to the goals of the Society or financial benefits which are disproportionately high.
- In the event of the organisation being dissolved, the amount that remains after such dissolution and the satisfaction of all debts and liabilities shall be transferred to another non-profit organisation with similar purposes . This will be decided by the General Assembly.
Membership of the Society is open to any full legal natural or legal person with an interest in the medical and health economic impact of sepsis. The membership is formed by joining the society. Prerequisite for the acquisition of the membership is a written request to the Board. The Board decides on admission at its discretion. The admission becomes effective upon receipt of a written declaration of membership. An application can be rejected without communicating the reasons for rejection to the applicant.
§5 Termination of membership
- Membership shall expire upon death, upon the loss of legal personality in the case of legal entities, upon voluntary resignation or upon expulsion.
- Withdrawal is announced by a written statement to the Board.
- Withdrawal from the society can only become effective at the end of the fiscal year with a given notice period of two months.
- A member of the Society may be excluded in case of gross violations of the society?s interests. Expulsion is decided by the General Assembly and requires a majority of three fourths of the cast votes.
§6 Membership fee
Membership fee is determined by the General Assembly.
§7 Organs of the Society
Organs of the society are
- the General Assembly
- the Executive Board
- the Board of Trustees
§8 Executive Board
- The day-to-day operations shall be managed by the Executive Board, consisting of the President, the Vice President, the Managing Director, the Secretary and the Treasurer. In addition, the Board may include up to five observers.
- The Board has the following tasks:
- Preparing and convening the General Assembly and preparing the agenda;
- Implementation of decisions taken by the General Assembly;
- Preparation of the budget, accounting, preparation of the annual report;
- Decision on the admission of members.
- The Board members have the following tasks:
- The President leads the ongoing operations in consultation with the Vice President, convenes the Board meetings in writing, sets up the agenda and chairs the meetings. On reasoned request in writing by two of its members, the Board will set up a meeting within 4 weeks. The President may run for office for another term, however the maximum tenure is four years.
- The Managing Director supports the President in his representation of the Society?s interests towards public authorities, scientific societies and other societies and in the conduct of ongoing operations. Together with the Treasurer, he is authorized to settle financial transactions.
- The Secretary is responsible for the correspondence with members, particularly concerning all membership affairs of the Society, and for setting up the membership list. He, in his absence the Managing Director, keeps the minutes of the meetings of the General Assembly and the Board and the Advisory Board. The Secretary writes the minutes of the meetings. The minutes are countersigned by the President.
- The Treasurer administers the funds of the Society and keeps proper records of all receipts and expenditures. In his absence, he is represented by the Managing Director, or, in the absence of both, by the President. The Treasurer collects payments for the society and issues receipts. The Treasurer presents an audited statement of the accounts of the Society to the General Assembly. He has to report the statement at ordinary General Assembly. After financial audit and approval of the statement of the accounts by two Financial Auditors who were elected at the previous plenary meeting, the Treasurer?s report is sanctioned by the General Assembly. .
- The members of the Board are elected by the General Assembly for a period of two years. The Board remains in office until a new Board is elected. The re-election of the Board members is permitted.
- Members of the Board are the President, Vice President, Managing Director and the Treasurer.
The society can be represented by two Board members in and out of court.
- The Board shall take its decisions by simple majority in meetings where at least one third of its members are present. In the event of a tie, voting is repeated. Nevertheless, if still no majority is reached, the President?s vote is deciding. The Board may decide by written procedure, if two-thirds of all Board members agree to the matter of the decision.
- The Board delegates responsibility for the day-to-day management of the Society and its operations to the Managing Director.
§9 General Assembly
- The General Assembly of the Society takes place annually. It also assumes the following tasks:
a) election and dismissal of the Board and the financial auditors,
b) receipt and confirmation of the activity report of the Board and the treasury report,
c) exchange of views and, if appropriate, vote on proposals submitted by members to the General Assembly,
d) statutory amendments,
e) determination of membership fees and due dates,
f) expulsion of members,
g) liquidation of the society.
- Extraordinary General Assemblies shall be held if the interests of the Society require such a meeting or if one fifth of all members apply for such a meeting in writing stating the purpose and reason for the meeting.
- The call for a General Assembly is to be announced by ordinary letter from the President, in his absence the Vice President, in the latter?s absence from the Managing Director and in his absence from the Treasurer. The agenda set by the Board to be communicated at least 2 weeks in advance.
- The General Assembly will be chaired by the President, or in his absence by the Vice President or Managing Director. If these are prevented, the members of the General Assembly elect a chair person.
- The General Assembly will have the quorum by the number of members attending, providing the meeting was called in accordance with § 9 paragraph 3.
- The General Assembly shall take decisions in general by a simple majority of the votes cast, abstentions are considered as invalid votes. A decision on the dissolution of the Society or statutory changes requires a majority of two-thirds of the valid votes.
§10 Scientific Advisory Board
- Scientific advice concerning the studies supported by the Society may be provided by a Scientific Advisory Board. The General Assembly elects members of the Advisory Board by suggestion of either the Executive Board or at least 3 members.
- The acting Secretary General of the German Interdisciplinary Association of Critical Care Medicine (Deutsche Interdisziplinäre Vereinigung für Intensiv- und Notfallmedizin - DIVI) is by virtue of his appointment a member of the Advisory Board.
- The members of the Advisory Board do not have to be members of the Society.
§11 Board of Trustees
- The Board of Trustees will provide adequate advice and recommendations to the Executive Board on specific proposals or issues. The Board of Trustees is to be informed on the affairs of the society by at least annual report.
- The Board of Trustees may adopt rules and policies.
- The Board of Trustees members shall be representatives of industrial research departments, hospital owners, funding agencies and health policy-makers. In addition, the panel should include representatives from support groups and welfare associations.
- The Board of Trustees consists of at least 3 members, but should not exceed 9 members.
- The Board of Trustees appoints a chair and deputy among the members.
- The members of Executive Board are entitled to take part in the meetings of the Board of Trustees. The Executive Board is invited by the Board of Trustees 14 days prior to meetings at the latest. The Executive managing Board or at least 3 members of the Society and are elected by the General Assembly for a period of 2 years and can be re-elected. The first 5 members of the Board of Trustees may be appointed by the Executive Board; their appointments are to be confirmed at the subsequent General Assembly.
§12 Written statements, decisions and minutes
Written statements and decisions are to be recorded stating the date, place and time of that meeting as well as the voting results, the minutes are to be signed by the Secretary and an additional Board member.
Fees and Contributions
- The annual fee is payable by each member of the German Sepsis Society. Honorary members are released from the duty of paying fees and contributions.
- The initial membership fee is due during initial membership registration.
- The membership fee for individual members is 30.00 Euro per calendar year. Pensioners and students pay a reduced fee of 6.00 Euro per calendar year. The corporate membership fee for corporations is 1000.00 EUR up to 50 staff members, 2600.00 EUR for 50 to 200 staff members, and 5500.00 EUR for over 200 staff members per calendar year. In exceptional cases, the contribution may be adjusted by the Executive Board on request, though a detailed justification for the reduced fee is required.
- The fee is due on or before the first day of January of each calendar year.
- Direct Debit is preferred method of payment.
- The paid contribution is not reimbursed in case of voluntary resignation or expulsion from the Society.
- Failure to pay the membership fee, despite receiving two written reminders at an interval of 6 months is subject to expulsion from the society, the decision to be taken at the General Assembly.